In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message. I'd like to arrange a meeting for us to chat about (insert details).When we meet, I'll fill you in on the details. What should your appointment request letter include? In this article, we discuss how to write a business proposal letter and we offer sample letters and templates you can use as a guide. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Walk-ins are not permitted. Request a verification letter. Inside the United States.