In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message. I'd like to arrange a meeting for us to chat about (insert details).When we meet, I'll fill you in on the details. What should your appointment request letter include? Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Discover 25 email templates to ask for a meeting politely. In this business english emails lesson I'll show you how to make a meeting request and how to follow up if you don't get a reply. Members of the public attending in person are asked to fill out a Request to Speak form. Comments must not exceed three minutes in length.