What should your appointment request letter include? I am writing to request an appointment with you at your earliest convenience.Welcome to the Adjunct Faculty Guidebook, which provides general information about Pima Community. College, campus services, and teaching. Meeting request email 24 examples and templates. INSTRUCTIONS: Fill out this Declaration completely and provide accurate information. Make at least one copy. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. This seminar will discuss the statutory requirements for Open Meetings of public bodies in the state of Arizona. If it is an emergency hearing, you must call.