I'd like to arrange a meeting for us to chat about (insert details). When we meet, I'll fill you in on the details.In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message. What should your appointment request letter include? Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Request a fine reduction. For your eligible infraction offense using the new MyCitations tool.