What should your appointment request letter include? Meeting request email 24 examples and templates.On this page below is a list of LOCAL forms that can be completed online and then printed. The form you need may be in this list. I am writing to request an appointment with you at your earliest convenience. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners. This Code of Professionalism is adopted to apply to all lawyers who practice in Santa Clara County. As lawyers, we owe duties of professionalism to our clients. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress.