What should your appointment request letter include? I am writing to request an appointment with you at your earliest convenience.Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. Summary or profile: a concise statement summarizing your qualifications and career goals; this takes the place of an objective statement. •. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Forms ; Summons extra caption. PDF ; Complaint sample. These emails are needed to arrange meetings and upcoming appointments with clients, managers, supervisors, or business partners.