In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message. I am writing to request an appointment with you at your earliest convenience.Manage meeting requests like a pro with our indepth guide to writing the best meeting request emails. What should your appointment request letter include? Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. Client advice letters, which lawyers write to answer the client's legal question and guide the client's decision-making, are the most common way lawyers provide. Discover 25 email templates to ask for a meeting politely. Standing information discussed in the letter. It's best practice to arrange a face-to-face meeting with the employee to deliver the news personally before sending the letter.