Date, time and place of meeting. 2. Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.Completing a scheduling request does not guarantee that a meeting will be scheduled. Discover the step-by-step process to form a corporation in Arizona with ease. Documentation: Corporate minutes provide a written record of important discussions, resolutions, and transactions conducted during corporate meetings. Arizona Corporate Bylaws create the policies and procedures for your corporation. Our free, attorney-drafted template can get you started. The mechanics involved with forming a corporation in Arizona go beyond the ministerial tasks of filling out a form. Agendas are available at least 24 hours prior to each meeting. To conduct a search, click the "Meetings" link in the gray bar below this paragraph.