A Suggested Format for Conducting an A.A. Meeting. 1. Good Evening ladies and gentlemen.In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. Here's what you'll need! Welcome to the business meeting for the (. Nominations, elections or filling a service position are the most typical examples. Here are some other examples: • changing the meeting focus. Most AA business meetings are run according to the following format: 1. Document 7a: Business Meeting Format. This page is intended to educate and provide resources for court-ordered courses and to expand your knowledge of city and state-offered programs.