This sample is intended to provide you with a template for developing your board postings. Please customize it to meet your needs.Sample HOA Board of Directors Nomination Form. What is an annual report? People interested in being a Board candidate must fill out the. Board member application. The term of a director elected or appointed to fill a vacancy expires at the next annual meeting at which directors are elected. All Florida Limited Liability Companies must file an Annual Report yearly to maintain "active" status. The first report is due in the year following formation. The term of a director elected or appointed to fill a vacancy expires at the next annual meeting at which directors are elected.