Document 7a: Business Meeting Format. A sample agenda is outlined in the appendices titled "Business Meeting Format" (See Appendix II) b.New Meeting Requests. In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. GENERAL SERVICE COMMITTEE OF EASTERN MASSACHUSETTS (Area 30) adheres to the principles and the traditions of Alcoholics Anonymous. A Suggested Format for Conducting an A.A. Meeting. 1. Good Evening ladies and gentlemen. Suggested A.A. Meeting Procedures. No one type or format is the best for an A.A. meet- ing, but some work better than others. Edit, sign, and share aa meeting format samples online.