With respect to meeting notices, Special Commissions must file a meeting notice with the clerk of either the House or Senate. These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee.Pre-filing meetings will be scheduled on Tuesdays and Wednesdays. Local leaders from across Massachusetts will consider four resolutions during the Business Meeting, which will be held on Saturday, Jan. Secretary of the Commonwealth of Massachusetts Corporations Division. One Ashburton Place Corporations Division Boston, MA 02108. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. This is intended to be a guide for chairs of multiple-member bodies, and their associated members, responsible for posting meetings and filing minutes. These tools and publications are available to assist you in the development of your small business. This guide will help you file formation documents, get tax identification numbers, and set up your company records.