In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. A Suggested Format for Conducting an A.A. Meeting. 1.Good Evening ladies and gentlemen. Welcome to the business meeting for the (. Most AA business meetings are run according to the following format: 1. Nominations, elections or filling a service position are the most typical examples. Here are some other examples: • changing the meeting focus. Text in italics does not need to be read aloud; they are instructions for the secretary or examples of topics that may be relevant to each report. This file provides a structured format for conducting Alcoholics Anonymous meetings. It includes essential guidelines, steps to follow, and a set framework.