First, the board must be aware of any personal interests a director or directors may have related to an upcoming transaction prior to the board meeting. This report keeps the state updated concerning the organization's current board of directors' structure and other relevant information.FORM NAME: Annual Report. Enjoy our free minutes template for your corporation's annual board of directors meeting. Like all our forms, this template is intended for individual use. Every limited liability company is required to file an Annual Statement each year. The bureau sends a pre-printed form to the registered office of each company. This resource is intended to provide sample documents for the initial stages of the grantmaking process.