Penalties for OMA Violations. If the meeting is a public hearing, your format might be more formal, complete with a microphone and podium so that each speaker can be heard.The software provides online access to agendas, meeting packets, and meeting minutes in a user-friendly format. In order to be placed on a Board of Works meeting agenda, Individuals, Businesses, or Organizations are required to complete and submit an Agenda Request Form. Follow this 7-step guide to design an effective meeting agenda and grab the free template too.