A Suggested Format for Conducting an A.A. Meeting. 1. Good Evening ladies and gentlemen.Welcome to the business meeting for the (. In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. Document 7a: Business Meeting Format. Whether closed or open, an A.A. member serving as "leader" or "chair" opens the meeting using that group's format, and selects a topic for discussion. New business -AA events. Topic,big book study, 12 step study or a grapevine meeting. General Meeting Format (ONLINE). To list your A.A. group with G.S.O., click on the New Group Form below.