This section describes some of the specific meeting requirements that apply—in addition to those under the open meetings law—to these governing boards. Usually, the election is conducted at an annual meeting, according to procedures specified in the bylaws.The State Board of Elections will hold a meeting at 11 a.m. Option B: the nominationandballot method. In an open meeting, board members would nominate citizens to fill the vacancy. Board meetings of the NC Land and Water Fund are open to the public and minutes are made availabe here. Minutes of each meeting are officially approved. In order to take the March 15, 2024 exam, candidates must have a completed application on file with the NC Board. The Madison County Board of Commissioners relies on the active participation of citizens who are willing to serve on various commissioner-appointed boards. Legal Requirements for Absentee Meetings.