These are the materials from the Administrative Board's monthly meetings. Agendas, minutes, and other documents related to City Planning Commission meetings and Civic Design Reviews.Register for the Business Meetings. If you are attending any portion of the Winter Business Meetings, log into PARealtors. The Pennsylvania Sunshine Act, 65 Pa.C.S. §§ 701-716, requires agencies to deliberate and take official action on agency business in an open and public meeting. Document any presentations, reports, or financial statements presented during the meeting. Include the names of presenters and key points discussed. The speaker registration line and request form will open at 4 p.m. On the Monday preceding each scheduled Board meeting. What is the Professional Format for Meeting Minutes?