The Maricopa County Board of Supervisors Formal and Informal meetings are open to the public and will proceed under ARS 38-431 et.al. The following instructions will help you file the Arizona Annual Report yourself.We have also included due dates, fees, and answers to common filing questions. (2) of this section requires an affirmative vote of at least four out of five members. Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. The Board of Directors. Arizona Corporate Bylaws create the policies and procedures for your corporation. Our free, attorney-drafted template can get you started. As you can see, each type of meeting consists different minute content. What Consists an Annual Directors' Meeting?