The AA General Service Office provides general guidelines for anyone starting a meeting. Once your meeting is organized, use the Meeting Changes Form.A Suggested Format for Conducting an A.A. Meeting. 1. Good Evening ladies and gentlemen. Suggested A.A. Meeting Procedures. No one type or format is the best for an A.A. meet- ing, but some work better than others. In most groups, the chairperson or another officer calls the business meeting, which ordinarily is held on a monthly or quarterly basis. A tool used to introduce business in a meeting. •. Most AA business meetings are run according to the following format: 1. Welcome to the business meeting for the (.