Every public body shall give notice of the date, time, location, and remote location, if required, of its meetings. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.Our 40-hour, noncredit class provides the practical tools and knowledge to plan and manage meetings, conferences and events. Holding annual meetings in Virginia is both a legal requirement of corporate governance and a beneficial tool to effectively manage the corporation's affairs. This guide walks you through all the steps to consider from beginning to end when starting an LLC or corporation in Virginia. Prepare annual meeting agenda and other documents (e.g. , annual budget) that may be appropriate or required to be distributed to owners for the annual meeting. The annual meeting is a business meeting but also can be a celebration and an opportunity to reflect on the past year. The Roanoke Region in Virginia's Blue Ridge is the ultimate destination for your next meeting. Small Business Development Grant - Closed.