If the governing person is a professional individual, set forth the name of the individual in the format specified. Do not use prefixes (e.g.Under Texas law, for-profit Texas corporations need to list the name and address of at least one director on their Certificate of Formation. Set forth the name of the individual in the format specified. First, to add an officer to your Ccorporation, go to your state's secretary of state's website. You must submit the appropriate notarized form to the County Clerk's office. You can submit the form in person or through the mail. 5. A certificate of incumbency specifies the identity of the officers of a corporation who have the ability to conduct business and is used during incorporation. This document is a Corporate Secretary's Certificate authorizing corporate officers to represent the corporation in legal cases. Complete job descriptions and blank recommendation forms may be found in a notebook in the workroom.