A Certificate of Occupancy is required for all businesses in the city. Learn more about applying for a Certificate of Occupancy.Where a new COO is to be issued with construction work, all the information in the section Issuance of. CofO Requirements above is required to be submitted. A certificate of fact - status provides a statement of an entity's status, as well as the entity's current legal name and date of formation or registration. The Individual and Business concern certification forms and the new regulations are listed below. They are also posted on the Policies and Procedures page. Each business partner must sign the Assumed Name Certificate before the notary in order for the certificate to be filed with the County Clerk's office. Execution and Delivery Instructions. An Oath of Office that is required to be filed with the Office of the Secretary of State is considered filed.