This letter is my formal acceptance of the terms and conditions outlined in the job offer. Employment Offer Letter Instructions.Your job duties and responsibilities have been discussed with you. Federal law requires that all employees complete an electronic I-9 verifying their eligibility to work in the United States. Additionally, I shall complete all employment and. Process: • Originator is the person filling out the offer details. Academic HR. Faculty Appointments. Write a short message explaining that you accept the offer and enclose a formal acceptance letter in the attachments.