A sample letter offering a job contingent upon the results of a background check or other criteria. This guide describes how to apply for jobs using the Career Page web site.The process consists of the following steps: Thank you for offering me the Software Engineer position! I was very happy to receive your call. Browse City Jobs Application Information. Before you apply, before you begin your application, gather the following documents. Use this letter to convey information to a new employee about whom they will report to, job title, starting date and time, rate of pay and classification. An offer letter is a document that holds the terms of employment for a new hire. It includes the salary, benefits, and other important information.