This manual is designed to assist hiring managers with appropriate hiring processes and Human Resources practices. Total process took about 6 months.A sample letter offering a job contingent upon the results of a background check or other criteria. How do I apply for a position with the City of Santa Clara? Failure to discuss start up at the time of the campus interview almost always results in a delay for the provost to approve the offer letter. If you are offered a position, you will need to complete the Human Resources requirements below: Completed New Hire Packet.