Employment Offer Letter Instructions. The first thing you should put on your job acceptance letter is the date.Include it underneath the header close to the top of your letter. Fill in this template with the appropriate information for the proposed new employee and quickly craft an effective conditional offer of employment. A formal acceptance of the job offer. Confirm the terms and conditions of employment: starting salary, health benefits, work hours, and start date. A job acceptance letter should convey your gratitude, confirm key details, express enthusiasm, and maintain a professional tone. Courtesy dictates that you acknowledge a written job offer, even if you are not ready to accept or decline it. Take note of the details of the offer. In Virginia, offer letters are usually enough.