Follow these steps to write a letter of acceptance: Address the appropriate recipient. Express your gratitude for the job offer.This package contains 5 different templates you can use. Employment Offer Letter Instructions. Thank the recruiter(s), hiring manager(s) for the interview process, especially if it is an offer acceptance mail that you're writing. 5. You want to convince the reader that your interest in the job and company are genuine and specific. To download and fill out the document, ensure that you have a pdf reader installed. Here you'll find a detailed explanation of each requirement of the application, including teacher recommendations, test scores, and school reports.