The following are the basic steps to complete your request. Using the Online Citizen Reporting System allows you to submit a report immediately and print a copy of the report for free.These letters are typically needed for immigration paperwork, employment, etc. Put a copy of the complete correspondence in the hard copy file as well as the. PbK notes section; c. If you are submitting the request via the mail, a notarized letter stating your name and purpose for the letter is required before we can process the request. You will NOT be reported to Immigration Services if you reach out for help with housing or shelter.