Fill out, sign, and date VA Form 1010164 (Opt Out of Sharing Protected Health Information). Mail the signed, completed form to our ROI office.Telephone: (718) 960-7925 or 2458 (Ask for Veteran Specialist). The DoD provides military records, including medical records compiled when the patient was a member of the US Military. Items you must bring with your application. Letter of Acceptance to School of Choice offering Army ROTC. Letter of Acceptance from the PMS of that Army ROTC Battalion. The postcard concerns accepting my appt to West Point, but there is no deadline for sending it in and no information about it in the letter either.