How to Address a Basic Training Letter Step One: Start with a Clean White Envelope and a Black Pen. Step Two: His Name and Number.We ask that you begin the letter with "Dear Service Member" for Deployed Troops and New Recruit Graduates. NYS DMNA Forms and Publications. You may also fill out a Military Academy Nominations Form. Please complete this form and. Please complete your registration with current and accurate information. When you are finished, you can print your completed form. The form is a total of 3 pages. The SF-180 is formatted for letter size paper (8.5" x 11").