You can send this template to your program POC as needed. Do NOT accept letters that are incomplete – this WILL delay your approval process.How to Address a Basic Training Letter Step One: Start with a Clean White Envelope and a Black Pen. Step Two: His Name and Number. Writing a request letter to the military for a documentary requires a professional and respectful tone. Here's a basic format you can follow. This document provides information for cadets attending the 2009 Ohio Wing Civil Air Patrol Encampment. Forms and Resources. Any form requiring a signature from a dean or instructor should be sent to that person first to obtain the appropriate signature. Fill out the request form.