Fill in this template with the appropriate information for the proposed new employee and quickly craft an effective conditional offer of employment. A sample letter offering a job contingent upon the results of a background check or other criteria.You will have 3 calendar days to respond to this conditional job offer and complete all required actions for accepting it. Use this letter to convey information to a new employee about whom they will report to, job title, starting date and time, rate of pay and classification. _____ Notify UHR of intent to offer. Include proposed salary. No. You either accept it, or you don't. If it isnt' acceptable, you need to have a conversation with them about what can be changed. _____ Notify UHR of intent to offer. Include proposed salary.