A sample letter offering a job contingent upon the results of a background check or other criteria. Enter the date of the Offer Letter.Then enter the name and address of the potential employee who is being offered the position. Fill in this template with the appropriate information for the proposed new employee and quickly craft an effective conditional offer of employment. You will have 3 calendar days to respond to this conditional job offer and complete all required actions for accepting it. Customer: Who should sign an offer letter first? The employer or employee? Mention following things in your mail: 1. In this article, we'll review two primary types of contracts used: verbal and written. Your letter should say: " I accecpt your offer on 2 conditions.