Writing a character letter for a judge can be a daunting task. Here are nine essential tips for writing an effective sentencing letter.If there is no form available for your court, see the resource below for a sample letter you can submit to the judge. Use the judge's title properly, but only once in the salutation. The letter should include the name of the court your case was filed in and the case number at the top right. Put the caption (St. v. Cut and paste the appropriate template for the court in which your case will be heard. Choose from District, County, County Court at Law, or Justice Court. SERVICE TO BE ISSUED ON (Please List Exactly As The Name Appears In The Pleading To Be. Served):.