Fill out the caption - the name, address, phone number, court's address, parties, and case number at the top of the form. Use the judge's title properly, but only once in the salutation.Below is reference of what a letter should contain and a sample of a written letter for your use as a guide. You may request to be excused from federal service. 1. Use the judge's title properly, but only once in the salutation. I have drafted a letter to my criminal court judge and CC'd it to several people and organizations. Use the SEARCH BAR above to find your form more quickly. Just type in the name of the form. 2. Do I have to fill out the same application to renew my permit? Send letters out to personal references (3 minimum).