This includes telephone and e-mail communications. Who must comply with Open Meeting Law?The minutes of the emergency meeting shall state the reason necessitating the emergency meeting. If you are interested in speaking to the Council during Call to the. The minutes of the emergency meeting shall be read and approved at the next regularly scheduled meeting of the board of directors. 3. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. What forms or letters I need to fill out from the IRS to change out board members? Arizona's Open Meeting Law in a Nutshell. Request of two (2) Board Members, the Clerk shall call the Special Meeting. These templates aim to help charities run their annual general meeting (AGM).