First Board of Directors meeting minutes template. Free corporate form for recording the minutes of the first directors meeting.Free Board of Directors meeting minutes template for an annual corporate meeting. Easily record the minutes for your annual meeting with our free template. Directors shall be elected at the first annual shareholders' meeting and at each annual meeting thereafter. Thus, they should consist of a clear, accurate, and complete report of all business transacted and should be worded in a manner that is simple and unambiguous. This is an example of homeowner association board meeting minutes showing the necessary elements of a set of minutes. Meeting minutes reflect board decisions, not what members say. Meeting minutes should be brief (one page if possible)! Board meeting minutes are crucial official records.