Agenda and time of next meeting. How to take corporate meeting minutes?To avoid being excluded (notice). b. To prepare and avoid being blind sided (agenda). c. Meeting minutes should reflect all significant information, such as agenda item topics discussed. Agendas are available at least 24 hours prior to each meeting. To conduct a search, click the "Meetings" link in the gray bar below this paragraph. This should be verbally announced, placed on the agenda and included in the meeting minutes. Association meetings must be held in the State of Arizona:. The minutes of the emergency meeting shall state the reason necessitating the emergency meeting.