The following information has been developed to answer your questions regarding formation of an LLC and to assist in the filing of the Articles of Organization. Corporate minutes for single shareholder are the written record of all decisions or actions that are taken during a meeting of a corporation's shareholders.There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. Learn how to format board meeting minutes for private and public companies with our comprehensive guide. A meeting of the Board is typically held four times a year. Full Board Meeting Minutes, Full Board Meeting Agendas, Agendas and Public Hearings Archive, Full Board Meeting Minutes, Monthly Board Minutes Archive. Meeting Agendas and Minutes. Information About New Agenda Format, Live Streaming, and Broadcast.