Minutes are the official records of the proceedings of an organization (Corp. Code § 8320) and prima facie evidence of the board's actions.A form of minutes the board of directors of a corporation may use to authorize the corporation to enter into a loan transaction at a meeting. State Board of Equalization, Meeting Minutes, January 29, 2019. 4. California Code of Regulations, title 18, sections 5521 and 5521.5. 5. Review and Approval of Financial Statements: Minutes are crucial when the board reviews and approves financial statements, budgets, and other financial matters. First and foremost, board meeting minutes should be clear and focused, yet detailed. Certain information is fundamental. Each corporation shall have a board of directors. First it is necessary to define the term meeting under California law.