Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters. The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation.Unlike corporations. Note: Bylaws and meeting minutes are not filed with the Secretary of State. Limited Liability Company: File Articles of Organization (Form LLC–1). Minutes are the official records of the proceedings of an organization (Corp. Code § 8320) and prima facie evidence of the board's actions.