Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Read clear and concise board meeting minutes examples.Improve your documentation with templates and best practices for capturing essential meeting details. Board meeting minutes are crucial official records. Learn how to succeed at writing them effectively with our guide and free templates! What are Robert's Rules for HOA meetings? Do all homeowners associations have to adopt Robert's Rules of Order? If you are unable to access this format, or wish to receive a copy of the meeting minutes, contact the President's Office at (360) 992-2101. Meeting: CLAA Board of Directors Meeting – MAY 2022, Key Roles (see side 2 for definitions). The secretary pro tem of the meeting would be the party who marks and dates the written document as being officially approved as minutes.