That decision is recorded in the minutes of the meeting. According to state statue, land use decisions must be filed within five business days with the clerk.Minutes are the best record of actions and deliberations of a board or committee. Courts and regulators frequently look to minutes as the most reliable source. Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. 9 Form Contact HR at 9729853783 to complete this form. Many states require your corporation to keep regular meeting minutes even though they don't need to be filed with the state. Here are each state's requirements.