Yes. Certificates of formation can be filed online through SOSDirect 24 hours a day, 7 days a week. Corporate minutes for single shareholder are the written record of all decisions or actions that are taken during a meeting of a corporation's shareholders.A free board meeting minutes template for nonprofits gives your board a good place to start when establishing a process for taking minutes. Open meetings give homeowners a way to participate in the board's decision-making. Learn how to maximize effectiveness of your next open meeting agenda. Our Board of Directors meets on the fourth Thursday of each month. Our President calls the meeting to order and each officer submits his or her report. Get your notes approved. Agenda Item 2 – Vacancies. Members Committee Overview Discussion.