Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.Add general information about the meeting first. Learn how to record action items in meeting minutes with examples and best practices. Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. Future Actions: Document any action items or follow-up tasks assigned during the meeting, including responsible parties and deadlines. Add general information about the meeting first. Utilize the minutes to track action items and followups. The Dallas City Council agenda is prepared under the direction of the City Manager. Outline action items, deadlines, and next steps.