The deadline for registering to address the council at a city council meeting is p.m. Of the last regular business day preceding the meeting.Learn all about how to write minutes of a formal meeting and see detailed examples of meeting minutes in this comprehensive guide. You may file an Open Records Request to obtain an audio copy of a City Council meeting. 3. Fill in a Minutes Form located behind the third tab of your Company Binder so it reflects what you discussed in your Meeting. DONE! The DART Board of Directors meetings convene at p.m. On the fourth Tuesday of each month, unless specified differently on the calendar.