Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Today's blog is about notice, quorum, the right to speak, the right to record meetings, handling disruptive attendees and meeting minutes.Start the meeting on time. Begin with a roll call to ensure all Board members are present. Florida law allows members to record board meetings. Board of directors, or chief executive officer, are given authority to call special meetings of the shareholders. Board meeting minutes record the board of directors' actions and decisions. They're an official and legal record of board meetings. What forms or letters I need to fill out from the IRS to change out board members? How do you remove an entire board of directors?