A person appointed to fill a vacancy on the board of directors due to resignation or otherwise serves for the unexpired term. Such resignation is effective when the notice is delivered.1. Prepare for board resignations in advance. Free meeting minutes template for a Corporation or LLC. The Resigning Director template is available for immediate download. Find the relevant breach of contract as this is required to request the removal or resignation of the director. (3) The term of a director elected or appointed to fill a vacancy expires at the next annual meeting at which directors are elected. What forms or letters I need to fill out from the IRS to change out board members? Your company should take steps to formally accept any director's resignation. One straightforward way to do this is at a board meeting.