Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Blank space indicates no response was received from the municipality for the current effort or 2015 HMP.The minutes were reviewed, Trustee Randy Merillat motioned to approve the minutes as submitted, and Mayor Kathy Huner seconded the motion. Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.